Privacy Policy

At DoctoralNet Ltd, we take your personal privacy seriously. Our aim is to help doctoral students graduate and we realize that this aim is hampered if you feel in anyway less than safe.  We never sell your personal information or give it to other organizations, with the one exception that if you subscription is paid for through your university then we will share usage and advancement information with them.

This document describes the categories of information we gather via the website and for what purpose, outlines how that information may be shared with others, and identifies the categories of persons with whom it may be shared. By registering with or by using the DoctoralNet Site, you accept and agree to this Privacy Policy and the University of the Rockies Terms and Conditions of Usage.       

This Privacy Policy applies to the Internet website of DoctoralNet Ltd at This Privacy Policy also applies to other affiliated websites that are owned by DoctoralNet ltd and made available to students after they have enrolled with any of our affiliated sites. All such sites will be collectively referred to in this Privacy Policy as "DoctoralNet Ltd" or "Site".

This Privacy Policy does not apply to information collected at any site that is not owned by our organization, including any website reached through a link on any page of the DoctoralNet Site. By way of example only, a link on DoctoralNet Site takes a viewer through links and a wrapper to an online editor that is owned and operated by another organization, not DoctoralNet. The name and logo of DoctoralNet may appear on that wrapper website in order to notify students that they work closely with us. DoctoralNet does not have access to information collected through that other website, nor do they have access to information you give to us. This Privacy Policy does not apply to information collected through that any similar or affiliate site.

Effective date

This Privacy Policy was last updated on January 2, 2014.


The Family Educational Rights and Privacy Act ("FERPA") and the FERPA compliance policy govern the educational records of Universities throughout the United States. Because of this very strict policy pertaining to passage of students information, DoctoralNet has adopted it as a standard for practice, no matter where in the world the universities or students we serve may be located.  This Privacy Policy, and, to the extent applicable, FERPA govern the collection and use of information through educational institutions. Please note that FERPA is applicable to information you provide only if you are or become a student user directly through DoctoralNet.  Student users supplied our services through subscriptions obtained by their universities wave the distinction in and so far as it pertains to our sharing information about your access to the site and progression through it with that institution.

We do not disclose directory information - including your name, institution, use of the site, areas of study, etc without your permission except to the university you attend and then only if they have paid for the subscription through which you obtain permissions and access.

What personal information do we collect at this site?

Our primary aim in collecting personal information is to provide you with the best customer service and experience possible. We collect personal information that you voluntarily provide to us through the Site when you sign up to receive more information about our programs or otherwise contact us through the forms available on the Site. We also collect information during the application process, and, if you are enrolled as a member, when providing education to you or when you use pages of the Site made available to you while you are a member.  By "personal information," we are referring to (1) data that uniquely identifies you or permits us to contact you, such as your name, email address, mailing address, phone number; (2) other information that we collect through the DoctoralNet Site and combine and maintain in combination with that personally identifiable information, such your desired degree, university attended, where you are in the doctoral process, when you hope to graduate. We collect and maintain the following categories of personally identifiable information: (A) information collected from you when you complete online forms or send us emails,  (B) information obtained from third parties about your transactions with them, such as LinkedIn or other forms of Social Media. This Privacy Policy does not apply to information collected through means other than the DoctoralNet Site.

How does DoctoralNet use and share personal information?

We may use and share your personal information in the following ways:

  1. We may use your personal information to contact you or send newsletters, updates and/or special offers to you, and may share this information with contractors that help us to contact you.
  2. We will use your personal information to determine your status as a doctoral student and will use this information in your behalf to target particular educational materials which should prove helpful to you.  We also may address you through this personal information across the network of sites and contact places owned and operated by DoctoralNet.  We manage these contacts, in good faith with the intention of providing you with more high quality service to help you finish your degree and graduate faster.
  3. We will not provide your personal information to any other affiliated group or post it on our site without your permission.  You may use any username you choose and be known by that throughout your dealings with DoctoralNet.
  4. Emails, newsletters, customer service is done in house at DoctoralNet so we are not required to give your personal information to others as a means of doing business with you.  You will be notified should that change. 
  5. We may use and share your personal information with governmental authorities, other educational institutions and their contractors to comply with FERPA reporting regulations, or as otherwise permitted or required by FERPA.
  6. We may use and share your personal information with third parties and governmental agencies to comply with a legal requirement or court order.
  7. We might sell or buy websites, divisions, companies or assets or merge with other companies, and your personal information may be among the business assets transferred to or shared with the persons or entities involved in such sales or purchases.

By using the DoctoralNet Site, you understand and agree that we may use and share the personal information that you provide in these ways.

What is DoctoralNet's practice regarding cookies?

Your browser software has a feature called a 'cookie' that stores small amounts of data on your computer about your visit to certain websites. As a user of browser software, you may elect to disable this feature, although doing so may prevent you from using certain features that require cookies. Cookies placed on your computer by DoctoralNet don't tell DoctoralNet any personally identifiable information about you but instead provide anonymous information that permits DoctoralNet to track how users navigate our pages, when users return to our sites, and which features are the most popular.

What other information does DoctoralNet collect on this site?

Like many commercial websites, DoctoralNet servers monitor and log all web traffic on the Site. These logs contain the IP address and URL from the site you visited just before you visited, the URL of the page you visit upon leaving the Site, if any, and the type of browser and operating system you are using. Statistical information is collected about visitor traffic patterns in order to improve the quality, functionality and usefulness of the Site to our customers. In such cases, the system has no means to identify you personally. We may also create and maintain records of anonymous data collected from cookies and anonymous demographic information that has been aggregated from multiple personally identifiable records such that it is no longer personally identifiable with a particular person (such as aggregate number of inquiries from a particular city, state or zip code). We may share all of the anonymous data described above with our contractors and consultants, other educational institutions, and unaffiliated third parties such as analysts, reporters, governmental authorities and others.

How does DoctoralNet protect personal information?

Although we cannot guarantee against any loss, misuse, unauthorized disclosure, alternation or destruction of data, we try to prevent such occurrences. We maintain our own individual server.  Our servers and databases are protected by firewalls and passwords. In addition, we use Secure Sockets Layer (SSL) software to encrypt data as it travels between your computer and our servers.


We do not ever knowingly collect information from children under the age of thirteen, nor is this Site designed to provide any service to children under the age of thirteen. If you are under thirteen, please do not give us any personal information. If you have reason to believe that a child has provided personal information to us, please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it.  and we will attempt to remove that information from our databases.

Changes to this Privacy Policy

We reserve the right to add to, change, update or modify this Privacy Policy. Any such change, update or modification will be effective without prior notice and immediately upon posting within this area of our website. You should review this Privacy Policy from time to time, to determine if changes have been made. The effective date of the current version of this Privacy Policy is listed at the beginning of the Privacy Policy.

Conditions of use

This Privacy Policy shall be governed by and construed in accordance with the laws of the State of California, United States of America. By using our Site, you consent to the collection and use of information described above. Your visit and any dispute over privacy are subject to this Privacy Policy. If you have any concern about privacy related to the University of the Rockies Site, please email our customer service at This email address is being protected from spambots. You need JavaScript enabled to view it.  a thorough description together with information to permit us to contact you, and we will try to resolve your concern.

Links to other sites

The Site may contain now or in the future links to other websites, such as links to resources for doctoral students, online bookstores, degree-granting institutions, teaching certificate institutions, and third parties that may provide services or products to you. We are not responsible for the privacy practices, the content of, or any other actions of such other websites or their owners or operators, such as their practices regarding cookies, information they may collect or information they may share, or whether they may permit advertisers to place and use cookies. You should check the privacy policies at each of those sites.

Requesting changes to your information

If you wish to review and request changes to your personal information that we collect through the Site, you may contact us directly through customer service at This email address is being protected from spambots. You need JavaScript enabled to view it. . If you want to request us not to send you emails, you may unsubscribe at any time through a link on the bottom of the email or by replying to it with a request to unsubscribe if the notice was sent by one of our professors.

Online education sessions

During the education process, you may participate in online webinar sessions. Please understand that any information that is disclosed during an online webinar experience becomes known to others in that group and through any recording made which may then be more widely distributed. We have no control over information exchanged during these online sessions and you should exercise caution when deciding to disclose your personal information or any other information about yourself or others. The information presented during an online education session reflects the views of the individual users or instructors and do not necessarily reflect the views of DoctoralNet or any of its affiliates.

Effective Date: January 2, 2014


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